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<div style="line-break:after-white-space">Dear Stirling PhDs,
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<div>I am sure you will have received below e-mail as well. Can you please make sure that your Research Compass is up to date by 19th of April?</div>
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<div>Thank you,</div>
<div>Till<br id="x_lineBreakAtBeginningOfMessage">
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<span style="color:rgba(0,0,0,1.0)"><b>From: </b></span><span style="">Lisa Reid <lisa.reid@stir.ac.uk><br>
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<span style="color:rgba(0,0,0,1.0)"><b>Subject: </b></span><span style=""><b>FW: Urgent - ACTION REQUIRED: IAS - Postgraduate Researchers</b><br>
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<span style="color:rgba(0,0,0,1.0)"><b>Date: </b></span><span style="">5 April 2024 at 13:24:40 BST<br>
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<span style="color:rgba(0,0,0,1.0)"><b>To: </b></span><span style="">SMS Centre for Grad Research <smsgradresearch@stir.ac.uk><br>
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<span style="color:rgba(0,0,0,1.0)"><b>Cc: </b></span><span style="">Ines Branco-Illodo <ines.branco-illodo@stir.ac.uk>, Knut Laaser <knut.laaser@stir.ac.uk>, Isaac Tabner <isaac.tabner@stir.ac.uk>, Steve Burt <s.l.burt@stir.ac.uk>, Melanie McLeod <m.a.mcleod@stir.ac.uk><br>
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<div style="margin:0cm; font-size:12pt; font-family:Aptos,sans-serif"><span style="font-size:11pt">Dear PGR students and Supervisors.</span></div>
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<div style="margin:0cm; font-size:12pt; font-family:Aptos,sans-serif"><span style="font-size:11pt">Sent on behalf of Ines Branco-Illodo, PGR Director.</span></div>
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<div style="margin:0cm; font-size:12pt; font-family:Aptos,sans-serif"><span style="font-size:11pt">In case you did not receive the message via Canvas, please note as below, the university is asking for all records to be up to date by<span class="x_Apple-converted-space"> </span><b>19<sup>th</sup><span class="x_Apple-converted-space"> </span>April
2024</b>.</span></div>
<div style="margin:0cm; font-size:12pt; font-family:Aptos,sans-serif"><span style="font-size:11pt">I attach the research compass user guide. Please let me know if you need any help.</span></div>
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<div style="margin:0cm; font-size:12pt; font-family:Aptos,sans-serif"><span style="font-size:11pt">Kind regards</span></div>
<div style="margin:0cm; font-size:12pt; font-family:Aptos,sans-serif"><span style="font-size:11pt">Lisa</span></div>
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<div style="margin:0cm; font-size:12pt; font-family:Aptos,sans-serif"><b><span lang="EN-US" style="font-size:11pt; font-family:Calibri,sans-serif">From:</span></b><span lang="EN-US" style="font-size:11pt; font-family:Calibri,sans-serif"><span class="x_Apple-converted-space"> </span>IAS
- Postgraduate Researchers <<a href="mailto:notifications@instructure.com" style="color:blue; text-decoration:underline">notifications@instructure.com</a>><br>
<b>Sent:</b><span class="x_Apple-converted-space"> </span>Friday, April 5, 2024 12:08 PM<br>
<b>To:</b><span class="x_Apple-converted-space"> </span>Lisa Reid <<a href="mailto:lisa.reid@stir.ac.uk" style="color:blue; text-decoration:underline">lisa.reid@stir.ac.uk</a>><br>
<b>Subject:</b><span class="x_Apple-converted-space"> </span>Urgent - ACTION REQUIRED: IAS - Postgraduate Researchers</span></div>
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<div style="margin:0cm; font-size:12pt; font-family:Aptos,sans-serif"><b><span style="font-size:10pt; font-family:Arial,sans-serif; color:red">CAUTION: This email originated from outside University of Stirling. Do not follow links or open attachments if you
doubt the authenticity of the sender or the content.</span></b></div>
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<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">Dear PGR students,</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><strong><span style="font-size:10.5pt; font-family:Arial,sans-serif">ACTION REQUIRED</span></strong><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">An across-University team led by the Institute for Advanced Studies is currently reviewing a wide range of administrative processes to further enhance the PGR student experience from application
to graduation. This ‘PGR Student Lifecycle’ project, which aims to respond to feedback from current doctoral students and via the annual PRES survey, will shortly make a variety of recommendations for changes to improve the PGR student experience, for implementation
over the next few months.</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">One of the key workstreams of the project has been to review how we manage student data records covering a variety of issues including leaves of absence, supervisory meetings and contact points
etc. We are sending this message, and requiring action from you now because during our work we have discovered that some student records in Research Compass are incomplete.</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">Your student records must be completed as a matter of urgency. It is imperative that these records are fully accurate and up to date. We rely on this information to inform our reporting on PGR
activities to a range of external bodies including funders such as the Research Councils and UKVI. Failure to maintain accurate and up-to-date complete records will see the University breach its license to operate and endanger the recruitment and continuation
of PGR students.</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">We require that all PGR students (irrespective of full time/part time status, and including those currently on suspension of studies/leave of absence) and their supervisors review their Research
Compass records by Friday 19th of April to ensure that by then they are fully populated and up-to-date. Faculty Deans and PGR Directors will follow up with all supervisors in the week after the 19th to confirm that records for all students have been fully
updated. Where records are not complete, steps will have to be taken to either complete them urgently, or to review the ongoing registration of the individual students involved.</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">We are afraid that there is no leeway in this for supervisors or PGR students; it is a legal compliance issue and we have no choice other than to adhere to these regulations. We should also note
that these regulations are under review by UKVI and there is every likelihood that the University will be required to further strengthen them before September 2024.</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">Completing records in a timely fashion on Research Compass will help everyone be compliant and also help us in our assurance of learning and successful, timely outcomes for students.</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">As part of our ongoing improvement work, we are considering how we might migrate from Research Compass to alternative software consistent with wider university IT systems to make record keeping
tasks more efficient in future.</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">Please contact<span class="x_Apple-converted-space"> </span><a href="mailto:IAS@stir.ac.uk" style="color:blue; text-decoration:underline">IAS@stir.ac.uk</a><span class="x_Apple-converted-space"> </span>if
you have any queries regarding this request.</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif"><br>
Kind regards,</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">Professor Iain Docherty<br>
Dean, Institute for Advanced Studies</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
<p><span style="font-size:10.5pt; font-family:Arial,sans-serif">Professor Leigh Sparks<br>
Deputy Principal, Education and Students</span><span style="font-size:10.5pt; font-family:Arial,sans-serif"></span></p>
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